How to Secure File Cabinets

In modern societies with advanced technologies, users store important documents in digital format and provide extra security through file encryption and passwords.

On the other hand, most individuals prefer to utilize conventional filed cabinets since they comprehend the need to secure soft copies.

Many residential locksmiths today know how serious some information saved on files can be. In what ways should you ensure that your files are safe in the file cabinet?

Rekey the Locks

Occasionally, companies should consider rekeying the locks because it could be compromised by sacked employees. Instead of replacing all the locks, it may be cheaper to employ a professional locksmith to do this routine maintenance. A common practice among apartments is changing the locks after a tenant moves out except if enhanced security measures require new lock sets.

Include a File Bar

Include a file bar also known as file rails, and a high-quality lock to enhance the safety of file cabinets. Therefore, manufacturing locks by way of dual-layer security ensures high general safety and thus minimizes their risks.

Tight Policies for Key Management

A strict key management policy lowers the possibility of unwanted access. Businesses can detect problems in the event of a break-in by monitoring key distribution and keeping well-organized records. Safekeeping extra keys guarantees access to documents when required.

Change the Locks Frequently

Lock changes should be done regularly just as rekeying. This procedure becomes essential to stop data breaches and illegal access during employee terminations.

Also consider replacing the factory-installed locks on desks and cabinets with stronger ones to increase security. Upgrading locks instantly increases office security, whether done alone or with a professional locksmith's assistance.

Take Out the Key Number

Remove key numbers from desks and drawers to prevent unnecessary key duplications. Hiding a passkey number will strengthen the security of the file cabinet.

Change to Electronic Lock for Filing Cabinet

Think in terms of replacing critical concerns with electronic locking devices. Smart locks that are staff-specific offer controlled or restricted access keys operated either by PINs, Bluetooth connectivity, or magnetic proximity scanners with time stamped logs on files accessed and their owners.

Get Expert Installation of File Cabinet Locks

For maximum security, investing in high-security filing cabinet locks necessitates expert installation. Optimizing the effectiveness of security measures, a proficient locksmith guarantees accurate installation and reinforcement.

Is a Locked File Cabinet Necessary?

It is extremely necessary. Many companies need to safeguard their sensitive data from unauthorized access. If the office is secured and the only people who can access it are some designated individuals, then the cabinet drawers may be suitably locked with a strong lock.

However, in cases with a single individual or several cabinets and a high number of users, the tracking access grows pivotal. This calls for an audit trail which must be made using a device such as an electronically operated locked door capable of identifying users and logging all accesses.

Conclusion

To find out more about how to secure your file cabinets, contact Diego's Locksmith right now. You can be sure of complete protection because our expert commercial locksmiths specialize in file cabinet security.

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